January board meeting

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January board meeting

Angelos Tzotsos
Hi all and Happy New Year,

I think it is time to plan our next board meeting.
The previous board used a simple rule to plan meetings by setting as a
meeting day the first Wed or Thu of each month.
Shall we apply a similar rule this year?

Regards,
Angelos


--
Angelos Tzotsos, PhD
Charter Member
Open Source Geospatial Foundation
http://users.ntua.gr/tzotsos

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Re: January board meeting

Helena Mitasova-7
I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.

Helena

> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
>
> Hi all and Happy New Year,
>
> I think it is time to plan our next board meeting.
> The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
> Shall we apply a similar rule this year?
>
> Regards,
> Angelos
>
>
> --
> Angelos Tzotsos, PhD
> Charter Member
> Open Source Geospatial Foundation
> http://users.ntua.gr/tzotsos
>
> _______________________________________________
> Board mailing list
> [hidden email]
> https://lists.osgeo.org/mailman/listinfo/board

Helena Mitasova
Professor at the Department of Marine,
Earth, and Atmospheric Sciences
Associate director and faculty fellow at the Center for Geospatial Analytics
North Carolina State University
Raleigh, NC 27695-8208
[hidden email]

"All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”

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Re: January board meeting

delawen
Hi,

Sorry, I have had a very busy beginning of the year. Popping this from
my list :)

Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
Time will be 16 UTC, which is good worldwide. Unless any of you have a
strong restriction here.

Let's see which days are better in general and then we can extrapolate
which days to repeat for future months.

On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <[hidden email]> wrote:

>
> I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
>
> Helena
>
> > On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
> >
> > Hi all and Happy New Year,
> >
> > I think it is time to plan our next board meeting.
> > The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
> > Shall we apply a similar rule this year?
> >
> > Regards,
> > Angelos
> >
> >
> > --
> > Angelos Tzotsos, PhD
> > Charter Member
> > Open Source Geospatial Foundation
> > http://users.ntua.gr/tzotsos
> >
> > _______________________________________________
> > Board mailing list
> > [hidden email]
> > https://lists.osgeo.org/mailman/listinfo/board
>
> Helena Mitasova
> Professor at the Department of Marine,
> Earth, and Atmospheric Sciences
> Associate director and faculty fellow at the Center for Geospatial Analytics
> North Carolina State University
> Raleigh, NC 27695-8208
> [hidden email]
>
> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
>
> _______________________________________________
> Board mailing list
> [hidden email]
> https://lists.osgeo.org/mailman/listinfo/board
_______________________________________________
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[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
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Re: January board meeting

tomkralidis
Thanks María.  I've filled in the Doodle as per my current state (would
be great to lock the meeting date/time sooner than later).

..Tom

On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <[hidden email]> wrote:

>
> Hi,
>
> Sorry, I have had a very busy beginning of the year. Popping this from
> my list :)
>
> Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
> Time will be 16 UTC, which is good worldwide. Unless any of you have a
> strong restriction here.
>
> Let's see which days are better in general and then we can extrapolate
> which days to repeat for future months.
>
> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <[hidden email]> wrote:
> >
> > I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
> >
> > Helena
> >
> > > On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
> > >
> > > Hi all and Happy New Year,
> > >
> > > I think it is time to plan our next board meeting.
> > > The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
> > > Shall we apply a similar rule this year?
> > >
> > > Regards,
> > > Angelos
> > >
> > >
> > > --
> > > Angelos Tzotsos, PhD
> > > Charter Member
> > > Open Source Geospatial Foundation
> > > http://users.ntua.gr/tzotsos
> > >
> > > _______________________________________________
> > > Board mailing list
> > > [hidden email]
> > > https://lists.osgeo.org/mailman/listinfo/board
> >
> > Helena Mitasova
> > Professor at the Department of Marine,
> > Earth, and Atmospheric Sciences
> > Associate director and faculty fellow at the Center for Geospatial Analytics
> > North Carolina State University
> > Raleigh, NC 27695-8208
> > [hidden email]
> >
> > "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
> >
> > _______________________________________________
> > Board mailing list
> > [hidden email]
> > https://lists.osgeo.org/mailman/listinfo/board
> _______________________________________________
> Board mailing list
> [hidden email]
> https://lists.osgeo.org/mailman/listinfo/board
_______________________________________________
Board mailing list
[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
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Re: January board meeting

delawen
Right now it looks like Monday 21st is the preferred date. Please,
those who haven't voted yet confirm this is a good choice!

On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <[hidden email]> wrote:

>
> Thanks María.  I've filled in the Doodle as per my current state (would
> be great to lock the meeting date/time sooner than later).
>
> ..Tom
>
> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <[hidden email]> wrote:
> >
> > Hi,
> >
> > Sorry, I have had a very busy beginning of the year. Popping this from
> > my list :)
> >
> > Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
> > Time will be 16 UTC, which is good worldwide. Unless any of you have a
> > strong restriction here.
> >
> > Let's see which days are better in general and then we can extrapolate
> > which days to repeat for future months.
> >
> > On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <[hidden email]> wrote:
> > >
> > > I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
> > >
> > > Helena
> > >
> > > > On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
> > > >
> > > > Hi all and Happy New Year,
> > > >
> > > > I think it is time to plan our next board meeting.
> > > > The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
> > > > Shall we apply a similar rule this year?
> > > >
> > > > Regards,
> > > > Angelos
> > > >
> > > >
> > > > --
> > > > Angelos Tzotsos, PhD
> > > > Charter Member
> > > > Open Source Geospatial Foundation
> > > > http://users.ntua.gr/tzotsos
> > > >
> > > > _______________________________________________
> > > > Board mailing list
> > > > [hidden email]
> > > > https://lists.osgeo.org/mailman/listinfo/board
> > >
> > > Helena Mitasova
> > > Professor at the Department of Marine,
> > > Earth, and Atmospheric Sciences
> > > Associate director and faculty fellow at the Center for Geospatial Analytics
> > > North Carolina State University
> > > Raleigh, NC 27695-8208
> > > [hidden email]
> > >
> > > "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
> > >
> > > _______________________________________________
> > > Board mailing list
> > > [hidden email]
> > > https://lists.osgeo.org/mailman/listinfo/board
> > _______________________________________________
> > Board mailing list
> > [hidden email]
> > https://lists.osgeo.org/mailman/listinfo/board
_______________________________________________
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[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
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Re: January board meeting

Michael Smith
That works for me

Mike

> On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <[hidden email]> wrote:
>
> Right now it looks like Monday 21st is the preferred date. Please,
> those who haven't voted yet confirm this is a good choice!
>
>> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <[hidden email]> wrote:
>>
>> Thanks María.  I've filled in the Doodle as per my current state (would
>> be great to lock the meeting date/time sooner than later).
>>
>> ..Tom
>>
>>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <[hidden email]> wrote:
>>>
>>> Hi,
>>>
>>> Sorry, I have had a very busy beginning of the year. Popping this from
>>> my list :)
>>>
>>> Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
>>> Time will be 16 UTC, which is good worldwide. Unless any of you have a
>>> strong restriction here.
>>>
>>> Let's see which days are better in general and then we can extrapolate
>>> which days to repeat for future months.
>>>
>>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <[hidden email]> wrote:
>>>>
>>>> I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
>>>>
>>>> Helena
>>>>
>>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
>>>>>
>>>>> Hi all and Happy New Year,
>>>>>
>>>>> I think it is time to plan our next board meeting.
>>>>> The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
>>>>> Shall we apply a similar rule this year?
>>>>>
>>>>> Regards,
>>>>> Angelos
>>>>>
>>>>>
>>>>> --
>>>>> Angelos Tzotsos, PhD
>>>>> Charter Member
>>>>> Open Source Geospatial Foundation
>>>>> http://users.ntua.gr/tzotsos
>>>>>
>>>>> _______________________________________________
>>>>> Board mailing list
>>>>> [hidden email]
>>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>>
>>>> Helena Mitasova
>>>> Professor at the Department of Marine,
>>>> Earth, and Atmospheric Sciences
>>>> Associate director and faculty fellow at the Center for Geospatial Analytics
>>>> North Carolina State University
>>>> Raleigh, NC 27695-8208
>>>> [hidden email]
>>>>
>>>> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
>>>>
>>>> _______________________________________________
>>>> Board mailing list
>>>> [hidden email]
>>>> https://lists.osgeo.org/mailman/listinfo/board
>>> _______________________________________________
>>> Board mailing list
>>> [hidden email]
>>> https://lists.osgeo.org/mailman/listinfo/board
> _______________________________________________
> Board mailing list
> [hidden email]
> https://lists.osgeo.org/mailman/listinfo/board
_______________________________________________
Board mailing list
[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
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Re: January board meeting

delawen
Good morning everyone!

We have the wiki page for the meeting on next MONDAY 21st OF JANUARY:

https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21

On Fri, Jan 11, 2019 at 12:25 PM <[hidden email]> wrote:

>
> That works for me
>
> Mike
>
> > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <[hidden email]> wrote:
> >
> > Right now it looks like Monday 21st is the preferred date. Please,
> > those who haven't voted yet confirm this is a good choice!
> >
> >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <[hidden email]> wrote:
> >>
> >> Thanks María.  I've filled in the Doodle as per my current state (would
> >> be great to lock the meeting date/time sooner than later).
> >>
> >> ..Tom
> >>
> >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <[hidden email]> wrote:
> >>>
> >>> Hi,
> >>>
> >>> Sorry, I have had a very busy beginning of the year. Popping this from
> >>> my list :)
> >>>
> >>> Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
> >>> Time will be 16 UTC, which is good worldwide. Unless any of you have a
> >>> strong restriction here.
> >>>
> >>> Let's see which days are better in general and then we can extrapolate
> >>> which days to repeat for future months.
> >>>
> >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <[hidden email]> wrote:
> >>>>
> >>>> I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
> >>>>
> >>>> Helena
> >>>>
> >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
> >>>>>
> >>>>> Hi all and Happy New Year,
> >>>>>
> >>>>> I think it is time to plan our next board meeting.
> >>>>> The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
> >>>>> Shall we apply a similar rule this year?
> >>>>>
> >>>>> Regards,
> >>>>> Angelos
> >>>>>
> >>>>>
> >>>>> --
> >>>>> Angelos Tzotsos, PhD
> >>>>> Charter Member
> >>>>> Open Source Geospatial Foundation
> >>>>> http://users.ntua.gr/tzotsos
> >>>>>
> >>>>> _______________________________________________
> >>>>> Board mailing list
> >>>>> [hidden email]
> >>>>> https://lists.osgeo.org/mailman/listinfo/board
> >>>>
> >>>> Helena Mitasova
> >>>> Professor at the Department of Marine,
> >>>> Earth, and Atmospheric Sciences
> >>>> Associate director and faculty fellow at the Center for Geospatial Analytics
> >>>> North Carolina State University
> >>>> Raleigh, NC 27695-8208
> >>>> [hidden email]
> >>>>
> >>>> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
> >>>>
> >>>> _______________________________________________
> >>>> Board mailing list
> >>>> [hidden email]
> >>>> https://lists.osgeo.org/mailman/listinfo/board
> >>> _______________________________________________
> >>> Board mailing list
> >>> [hidden email]
> >>> https://lists.osgeo.org/mailman/listinfo/board
> > _______________________________________________
> > Board mailing list
> > [hidden email]
> > https://lists.osgeo.org/mailman/listinfo/board
_______________________________________________
Board mailing list
[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
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Re: January board meeting

delawen
Good morning!

How was the post-meeting about the budget? Can you summarize a bit so
I can catch up?

On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <[hidden email]> wrote:

>
> Good morning everyone!
>
> We have the wiki page for the meeting on next MONDAY 21st OF JANUARY:
>
> https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
>
> On Fri, Jan 11, 2019 at 12:25 PM <[hidden email]> wrote:
> >
> > That works for me
> >
> > Mike
> >
> > > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <[hidden email]> wrote:
> > >
> > > Right now it looks like Monday 21st is the preferred date. Please,
> > > those who haven't voted yet confirm this is a good choice!
> > >
> > >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <[hidden email]> wrote:
> > >>
> > >> Thanks María.  I've filled in the Doodle as per my current state (would
> > >> be great to lock the meeting date/time sooner than later).
> > >>
> > >> ..Tom
> > >>
> > >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <[hidden email]> wrote:
> > >>>
> > >>> Hi,
> > >>>
> > >>> Sorry, I have had a very busy beginning of the year. Popping this from
> > >>> my list :)
> > >>>
> > >>> Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
> > >>> Time will be 16 UTC, which is good worldwide. Unless any of you have a
> > >>> strong restriction here.
> > >>>
> > >>> Let's see which days are better in general and then we can extrapolate
> > >>> which days to repeat for future months.
> > >>>
> > >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <[hidden email]> wrote:
> > >>>>
> > >>>> I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
> > >>>>
> > >>>> Helena
> > >>>>
> > >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
> > >>>>>
> > >>>>> Hi all and Happy New Year,
> > >>>>>
> > >>>>> I think it is time to plan our next board meeting.
> > >>>>> The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
> > >>>>> Shall we apply a similar rule this year?
> > >>>>>
> > >>>>> Regards,
> > >>>>> Angelos
> > >>>>>
> > >>>>>
> > >>>>> --
> > >>>>> Angelos Tzotsos, PhD
> > >>>>> Charter Member
> > >>>>> Open Source Geospatial Foundation
> > >>>>> http://users.ntua.gr/tzotsos
> > >>>>>
> > >>>>> _______________________________________________
> > >>>>> Board mailing list
> > >>>>> [hidden email]
> > >>>>> https://lists.osgeo.org/mailman/listinfo/board
> > >>>>
> > >>>> Helena Mitasova
> > >>>> Professor at the Department of Marine,
> > >>>> Earth, and Atmospheric Sciences
> > >>>> Associate director and faculty fellow at the Center for Geospatial Analytics
> > >>>> North Carolina State University
> > >>>> Raleigh, NC 27695-8208
> > >>>> [hidden email]
> > >>>>
> > >>>> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
> > >>>>
> > >>>> _______________________________________________
> > >>>> Board mailing list
> > >>>> [hidden email]
> > >>>> https://lists.osgeo.org/mailman/listinfo/board
> > >>> _______________________________________________
> > >>> Board mailing list
> > >>> [hidden email]
> > >>> https://lists.osgeo.org/mailman/listinfo/board
> > > _______________________________________________
> > > Board mailing list
> > > [hidden email]
> > > https://lists.osgeo.org/mailman/listinfo/board
_______________________________________________
Board mailing list
[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
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Re: January board meeting

jody.garnett
It was good we have a draft budget for your to review.  

We started by reviewing our upper limit stratatgy of leaving enough money for the organization to run for two years.  All the seed money for foss4g 2019 and foss4gna 2019 is already out making that a bit harder to see.

Reviewing 2018 actuals shows us doing okay but not great at spending out budget (we still need more volunteers more than anything). Our 2018 budget was for 150k and we spent 90k if I remember correctly.

For 2019 planning started with a total of 250 or 260k which was higher then we are comfortable with given our guidelines above. There was some duplication in the spreadsheet, and some confusion with incubation, OSGeoLive and Conference showing up as both a committee budget and initiative budget.

Other than that it was just work, juggling priorities, finding additional  duplication (both board and geoscience committee were funding town hall). Some projects has marked down code sprint in their budget in addition to our code sprint program.

We also reviewed/revised board draft budget the partner and sponsor activity above. We should perhaps increase the admin section to cover legal feedback requested. Also wanted to ask about the contact management software Jeff mentioned (to better manage partners and sponsors) although there is hope a NextCloud plugin can help here.

We did scale back community program to put some space between it and our OSGeo projects. We have had very little use of it thus far. For projects in incubation they have access to 3000 to work on incubation specifically and 1000 or so as OSGeo community while we could not approve any of these budget requests (not graduated yet) we did take care to set aside enough to cover their states goals.

Think we are down to around 225 which is a good balance between responsible and uncomfortable with large numbers. Think Michael summed it up well saying it will be a good year of our committees do everything outlined here. 



On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <[hidden email]> wrote:
Good morning!

How was the post-meeting about the budget? Can you summarize a bit so
I can catch up?

On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <[hidden email]> wrote:
>
> Good morning everyone!
>
> We have the wiki page for the meeting on next MONDAY 21st OF JANUARY:
>
> https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
>
> On Fri, Jan 11, 2019 at 12:25 PM <[hidden email]> wrote:
> >
> > That works for me
> >
> > Mike
> >
> > > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <[hidden email]> wrote:
> > >
> > > Right now it looks like Monday 21st is the preferred date. Please,
> > > those who haven't voted yet confirm this is a good choice!
> > >
> > >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <[hidden email]> wrote:
> > >>
> > >> Thanks María.  I've filled in the Doodle as per my current state (would
> > >> be great to lock the meeting date/time sooner than later).
> > >>
> > >> ..Tom
> > >>
> > >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <[hidden email]> wrote:
> > >>>
> > >>> Hi,
> > >>>
> > >>> Sorry, I have had a very busy beginning of the year. Popping this from
> > >>> my list :)
> > >>>
> > >>> Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
> > >>> Time will be 16 UTC, which is good worldwide. Unless any of you have a
> > >>> strong restriction here.
> > >>>
> > >>> Let's see which days are better in general and then we can extrapolate
> > >>> which days to repeat for future months.
> > >>>
> > >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <[hidden email]> wrote:
> > >>>>
> > >>>> I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
> > >>>>
> > >>>> Helena
> > >>>>
> > >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
> > >>>>>
> > >>>>> Hi all and Happy New Year,
> > >>>>>
> > >>>>> I think it is time to plan our next board meeting.
> > >>>>> The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
> > >>>>> Shall we apply a similar rule this year?
> > >>>>>
> > >>>>> Regards,
> > >>>>> Angelos
> > >>>>>
> > >>>>>
> > >>>>> --
> > >>>>> Angelos Tzotsos, PhD
> > >>>>> Charter Member
> > >>>>> Open Source Geospatial Foundation
> > >>>>> http://users.ntua.gr/tzotsos
> > >>>>>
> > >>>>> _______________________________________________
> > >>>>> Board mailing list
> > >>>>> [hidden email]
> > >>>>> https://lists.osgeo.org/mailman/listinfo/board
> > >>>>
> > >>>> Helena Mitasova
> > >>>> Professor at the Department of Marine,
> > >>>> Earth, and Atmospheric Sciences
> > >>>> Associate director and faculty fellow at the Center for Geospatial Analytics
> > >>>> North Carolina State University
> > >>>> Raleigh, NC 27695-8208
> > >>>> [hidden email]
> > >>>>
> > >>>> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
> > >>>>
> > >>>> _______________________________________________
> > >>>> Board mailing list
> > >>>> [hidden email]
> > >>>> https://lists.osgeo.org/mailman/listinfo/board
> > >>> _______________________________________________
> > >>> Board mailing list
> > >>> [hidden email]
> > >>> https://lists.osgeo.org/mailman/listinfo/board
> > > _______________________________________________
> > > Board mailing list
> > > [hidden email]
> > > https://lists.osgeo.org/mailman/listinfo/board
_______________________________________________
Board mailing list
[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
--
--
Jody Garnett

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Re: January board meeting

jody.garnett
Next step is to take these "last moment" requests into the spreadsheet to check we are not dropping anything, and then I think we can make a motion to pass this budget and get on with life.

I won't really be in a position to help until early next month - do we have a volunteer?


--
Jody Garnett


On Tue, 22 Jan 2019 at 07:39, Jody Garnett <[hidden email]> wrote:
It was good we have a draft budget for your to review.  

We started by reviewing our upper limit stratatgy of leaving enough money for the organization to run for two years.  All the seed money for foss4g 2019 and foss4gna 2019 is already out making that a bit harder to see.

Reviewing 2018 actuals shows us doing okay but not great at spending out budget (we still need more volunteers more than anything). Our 2018 budget was for 150k and we spent 90k if I remember correctly.

For 2019 planning started with a total of 250 or 260k which was higher then we are comfortable with given our guidelines above. There was some duplication in the spreadsheet, and some confusion with incubation, OSGeoLive and Conference showing up as both a committee budget and initiative budget.

Other than that it was just work, juggling priorities, finding additional  duplication (both board and geoscience committee were funding town hall). Some projects has marked down code sprint in their budget in addition to our code sprint program.

We also reviewed/revised board draft budget the partner and sponsor activity above. We should perhaps increase the admin section to cover legal feedback requested. Also wanted to ask about the contact management software Jeff mentioned (to better manage partners and sponsors) although there is hope a NextCloud plugin can help here.

We did scale back community program to put some space between it and our OSGeo projects. We have had very little use of it thus far. For projects in incubation they have access to 3000 to work on incubation specifically and 1000 or so as OSGeo community while we could not approve any of these budget requests (not graduated yet) we did take care to set aside enough to cover their states goals.

Think we are down to around 225 which is a good balance between responsible and uncomfortable with large numbers. Think Michael summed it up well saying it will be a good year of our committees do everything outlined here. 



On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <[hidden email]> wrote:
Good morning!

How was the post-meeting about the budget? Can you summarize a bit so
I can catch up?

On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <[hidden email]> wrote:
>
> Good morning everyone!
>
> We have the wiki page for the meeting on next MONDAY 21st OF JANUARY:
>
> https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
>
> On Fri, Jan 11, 2019 at 12:25 PM <[hidden email]> wrote:
> >
> > That works for me
> >
> > Mike
> >
> > > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <[hidden email]> wrote:
> > >
> > > Right now it looks like Monday 21st is the preferred date. Please,
> > > those who haven't voted yet confirm this is a good choice!
> > >
> > >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <[hidden email]> wrote:
> > >>
> > >> Thanks María.  I've filled in the Doodle as per my current state (would
> > >> be great to lock the meeting date/time sooner than later).
> > >>
> > >> ..Tom
> > >>
> > >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <[hidden email]> wrote:
> > >>>
> > >>> Hi,
> > >>>
> > >>> Sorry, I have had a very busy beginning of the year. Popping this from
> > >>> my list :)
> > >>>
> > >>> Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
> > >>> Time will be 16 UTC, which is good worldwide. Unless any of you have a
> > >>> strong restriction here.
> > >>>
> > >>> Let's see which days are better in general and then we can extrapolate
> > >>> which days to repeat for future months.
> > >>>
> > >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <[hidden email]> wrote:
> > >>>>
> > >>>> I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
> > >>>>
> > >>>> Helena
> > >>>>
> > >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
> > >>>>>
> > >>>>> Hi all and Happy New Year,
> > >>>>>
> > >>>>> I think it is time to plan our next board meeting.
> > >>>>> The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
> > >>>>> Shall we apply a similar rule this year?
> > >>>>>
> > >>>>> Regards,
> > >>>>> Angelos
> > >>>>>
> > >>>>>
> > >>>>> --
> > >>>>> Angelos Tzotsos, PhD
> > >>>>> Charter Member
> > >>>>> Open Source Geospatial Foundation
> > >>>>> http://users.ntua.gr/tzotsos
> > >>>>>
> > >>>>> _______________________________________________
> > >>>>> Board mailing list
> > >>>>> [hidden email]
> > >>>>> https://lists.osgeo.org/mailman/listinfo/board
> > >>>>
> > >>>> Helena Mitasova
> > >>>> Professor at the Department of Marine,
> > >>>> Earth, and Atmospheric Sciences
> > >>>> Associate director and faculty fellow at the Center for Geospatial Analytics
> > >>>> North Carolina State University
> > >>>> Raleigh, NC 27695-8208
> > >>>> [hidden email]
> > >>>>
> > >>>> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
> > >>>>
> > >>>> _______________________________________________
> > >>>> Board mailing list
> > >>>> [hidden email]
> > >>>> https://lists.osgeo.org/mailman/listinfo/board
> > >>> _______________________________________________
> > >>> Board mailing list
> > >>> [hidden email]
> > >>> https://lists.osgeo.org/mailman/listinfo/board
> > > _______________________________________________
> > > Board mailing list
> > > [hidden email]
> > > https://lists.osgeo.org/mailman/listinfo/board
_______________________________________________
Board mailing list
[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
--
--
Jody Garnett

_______________________________________________
Board mailing list
[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
Reply | Threaded
Open this post in threaded view
|

Re: January board meeting

jody.garnett
Some planning - we have not made progress on this one: 
- double check any emails that came in after our meeting
- email from Paul is an example of a project budget including code sprint funding, consider redirecting to code sprint program?
- update wiki from spreadsheet (with new emails it will be over our target amount)
- revise on the board email list to get below our target amount
- make a motion to accept the budget on loomio

On Wed, Jan 23, 2019 at 11:31 PM Jody Garnett <[hidden email]> wrote:
Next step is to take these "last moment" requests into the spreadsheet to check we are not dropping anything, and then I think we can make a motion to pass this budget and get on with life.

I won't really be in a position to help until early next month - do we have a volunteer?


--
Jody Garnett


On Tue, 22 Jan 2019 at 07:39, Jody Garnett <[hidden email]> wrote:
It was good we have a draft budget for your to review.  

We started by reviewing our upper limit stratatgy of leaving enough money for the organization to run for two years.  All the seed money for foss4g 2019 and foss4gna 2019 is already out making that a bit harder to see.

Reviewing 2018 actuals shows us doing okay but not great at spending out budget (we still need more volunteers more than anything). Our 2018 budget was for 150k and we spent 90k if I remember correctly.

For 2019 planning started with a total of 250 or 260k which was higher then we are comfortable with given our guidelines above. There was some duplication in the spreadsheet, and some confusion with incubation, OSGeoLive and Conference showing up as both a committee budget and initiative budget.

Other than that it was just work, juggling priorities, finding additional  duplication (both board and geoscience committee were funding town hall). Some projects has marked down code sprint in their budget in addition to our code sprint program.

We also reviewed/revised board draft budget the partner and sponsor activity above. We should perhaps increase the admin section to cover legal feedback requested. Also wanted to ask about the contact management software Jeff mentioned (to better manage partners and sponsors) although there is hope a NextCloud plugin can help here.

We did scale back community program to put some space between it and our OSGeo projects. We have had very little use of it thus far. For projects in incubation they have access to 3000 to work on incubation specifically and 1000 or so as OSGeo community while we could not approve any of these budget requests (not graduated yet) we did take care to set aside enough to cover their states goals.

Think we are down to around 225 which is a good balance between responsible and uncomfortable with large numbers. Think Michael summed it up well saying it will be a good year of our committees do everything outlined here. 



On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <[hidden email]> wrote:
Good morning!

How was the post-meeting about the budget? Can you summarize a bit so
I can catch up?

On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <[hidden email]> wrote:
>
> Good morning everyone!
>
> We have the wiki page for the meeting on next MONDAY 21st OF JANUARY:
>
> https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
>
> On Fri, Jan 11, 2019 at 12:25 PM <[hidden email]> wrote:
> >
> > That works for me
> >
> > Mike
> >
> > > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <[hidden email]> wrote:
> > >
> > > Right now it looks like Monday 21st is the preferred date. Please,
> > > those who haven't voted yet confirm this is a good choice!
> > >
> > >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <[hidden email]> wrote:
> > >>
> > >> Thanks María.  I've filled in the Doodle as per my current state (would
> > >> be great to lock the meeting date/time sooner than later).
> > >>
> > >> ..Tom
> > >>
> > >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <[hidden email]> wrote:
> > >>>
> > >>> Hi,
> > >>>
> > >>> Sorry, I have had a very busy beginning of the year. Popping this from
> > >>> my list :)
> > >>>
> > >>> Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
> > >>> Time will be 16 UTC, which is good worldwide. Unless any of you have a
> > >>> strong restriction here.
> > >>>
> > >>> Let's see which days are better in general and then we can extrapolate
> > >>> which days to repeat for future months.
> > >>>
> > >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <[hidden email]> wrote:
> > >>>>
> > >>>> I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
> > >>>>
> > >>>> Helena
> > >>>>
> > >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
> > >>>>>
> > >>>>> Hi all and Happy New Year,
> > >>>>>
> > >>>>> I think it is time to plan our next board meeting.
> > >>>>> The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
> > >>>>> Shall we apply a similar rule this year?
> > >>>>>
> > >>>>> Regards,
> > >>>>> Angelos
> > >>>>>
> > >>>>>
> > >>>>> --
> > >>>>> Angelos Tzotsos, PhD
> > >>>>> Charter Member
> > >>>>> Open Source Geospatial Foundation
> > >>>>> http://users.ntua.gr/tzotsos
> > >>>>>
> > >>>>> _______________________________________________
> > >>>>> Board mailing list
> > >>>>> [hidden email]
> > >>>>> https://lists.osgeo.org/mailman/listinfo/board
> > >>>>
> > >>>> Helena Mitasova
> > >>>> Professor at the Department of Marine,
> > >>>> Earth, and Atmospheric Sciences
> > >>>> Associate director and faculty fellow at the Center for Geospatial Analytics
> > >>>> North Carolina State University
> > >>>> Raleigh, NC 27695-8208
> > >>>> [hidden email]
> > >>>>
> > >>>> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
> > >>>>
> > >>>> _______________________________________________
> > >>>> Board mailing list
> > >>>> [hidden email]
> > >>>> https://lists.osgeo.org/mailman/listinfo/board
> > >>> _______________________________________________
> > >>> Board mailing list
> > >>> [hidden email]
> > >>> https://lists.osgeo.org/mailman/listinfo/board
> > > _______________________________________________
> > > Board mailing list
> > > [hidden email]
> > > https://lists.osgeo.org/mailman/listinfo/board
_______________________________________________
Board mailing list
[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
--
--
Jody Garnett
--
--
Jody Garnett

_______________________________________________
Board mailing list
[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
Reply | Threaded
Open this post in threaded view
|

Re: January board meeting

delawen
Sorry, life has gotten in the way for me last week. I will try to use
one afternoon to do some review and add comments this week.

On the discussion you had, what was the target amount you agreed on? I
know we always use less than expected, but I am always stressed when I
see more than 100k budgeted :) So I want to know what you agreed on
the meeting and why.


On Sun, Jan 27, 2019 at 5:47 PM Jody Garnett <[hidden email]> wrote:

>
> Some planning - we have not made progress on this one:
> - double check any emails that came in after our meeting
> - email from Paul is an example of a project budget including code sprint funding, consider redirecting to code sprint program?
> - update wiki from spreadsheet (with new emails it will be over our target amount)
> - revise on the board email list to get below our target amount
> - make a motion to accept the budget on loomio
>
> On Wed, Jan 23, 2019 at 11:31 PM Jody Garnett <[hidden email]> wrote:
>>
>> Next step is to take these "last moment" requests into the spreadsheet to check we are not dropping anything, and then I think we can make a motion to pass this budget and get on with life.
>>
>> I won't really be in a position to help until early next month - do we have a volunteer?
>>
>>
>> --
>> Jody Garnett
>>
>>
>> On Tue, 22 Jan 2019 at 07:39, Jody Garnett <[hidden email]> wrote:
>>>
>>> It was good we have a draft budget for your to review.
>>>
>>> We started by reviewing our upper limit stratatgy of leaving enough money for the organization to run for two years.  All the seed money for foss4g 2019 and foss4gna 2019 is already out making that a bit harder to see.
>>>
>>> Reviewing 2018 actuals shows us doing okay but not great at spending out budget (we still need more volunteers more than anything). Our 2018 budget was for 150k and we spent 90k if I remember correctly.
>>>
>>> For 2019 planning started with a total of 250 or 260k which was higher then we are comfortable with given our guidelines above. There was some duplication in the spreadsheet, and some confusion with incubation, OSGeoLive and Conference showing up as both a committee budget and initiative budget.
>>>
>>> Other than that it was just work, juggling priorities, finding additional  duplication (both board and geoscience committee were funding town hall). Some projects has marked down code sprint in their budget in addition to our code sprint program.
>>>
>>> We also reviewed/revised board draft budget the partner and sponsor activity above. We should perhaps increase the admin section to cover legal feedback requested. Also wanted to ask about the contact management software Jeff mentioned (to better manage partners and sponsors) although there is hope a NextCloud plugin can help here.
>>>
>>> We did scale back community program to put some space between it and our OSGeo projects. We have had very little use of it thus far. For projects in incubation they have access to 3000 to work on incubation specifically and 1000 or so as OSGeo community while we could not approve any of these budget requests (not graduated yet) we did take care to set aside enough to cover their states goals.
>>>
>>> Think we are down to around 225 which is a good balance between responsible and uncomfortable with large numbers. Think Michael summed it up well saying it will be a good year of our committees do everything outlined here.
>>>
>>>
>>>
>>> On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <[hidden email]> wrote:
>>>>
>>>> Good morning!
>>>>
>>>> How was the post-meeting about the budget? Can you summarize a bit so
>>>> I can catch up?
>>>>
>>>> On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <[hidden email]> wrote:
>>>> >
>>>> > Good morning everyone!
>>>> >
>>>> > We have the wiki page for the meeting on next MONDAY 21st OF JANUARY:
>>>> >
>>>> > https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
>>>> >
>>>> > On Fri, Jan 11, 2019 at 12:25 PM <[hidden email]> wrote:
>>>> > >
>>>> > > That works for me
>>>> > >
>>>> > > Mike
>>>> > >
>>>> > > > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <[hidden email]> wrote:
>>>> > > >
>>>> > > > Right now it looks like Monday 21st is the preferred date. Please,
>>>> > > > those who haven't voted yet confirm this is a good choice!
>>>> > > >
>>>> > > >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <[hidden email]> wrote:
>>>> > > >>
>>>> > > >> Thanks María.  I've filled in the Doodle as per my current state (would
>>>> > > >> be great to lock the meeting date/time sooner than later).
>>>> > > >>
>>>> > > >> ..Tom
>>>> > > >>
>>>> > > >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <[hidden email]> wrote:
>>>> > > >>>
>>>> > > >>> Hi,
>>>> > > >>>
>>>> > > >>> Sorry, I have had a very busy beginning of the year. Popping this from
>>>> > > >>> my list :)
>>>> > > >>>
>>>> > > >>> Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
>>>> > > >>> Time will be 16 UTC, which is good worldwide. Unless any of you have a
>>>> > > >>> strong restriction here.
>>>> > > >>>
>>>> > > >>> Let's see which days are better in general and then we can extrapolate
>>>> > > >>> which days to repeat for future months.
>>>> > > >>>
>>>> > > >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <[hidden email]> wrote:
>>>> > > >>>>
>>>> > > >>>> I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
>>>> > > >>>>
>>>> > > >>>> Helena
>>>> > > >>>>
>>>> > > >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
>>>> > > >>>>>
>>>> > > >>>>> Hi all and Happy New Year,
>>>> > > >>>>>
>>>> > > >>>>> I think it is time to plan our next board meeting.
>>>> > > >>>>> The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
>>>> > > >>>>> Shall we apply a similar rule this year?
>>>> > > >>>>>
>>>> > > >>>>> Regards,
>>>> > > >>>>> Angelos
>>>> > > >>>>>
>>>> > > >>>>>
>>>> > > >>>>> --
>>>> > > >>>>> Angelos Tzotsos, PhD
>>>> > > >>>>> Charter Member
>>>> > > >>>>> Open Source Geospatial Foundation
>>>> > > >>>>> http://users.ntua.gr/tzotsos
>>>> > > >>>>>
>>>> > > >>>>> _______________________________________________
>>>> > > >>>>> Board mailing list
>>>> > > >>>>> [hidden email]
>>>> > > >>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>> > > >>>>
>>>> > > >>>> Helena Mitasova
>>>> > > >>>> Professor at the Department of Marine,
>>>> > > >>>> Earth, and Atmospheric Sciences
>>>> > > >>>> Associate director and faculty fellow at the Center for Geospatial Analytics
>>>> > > >>>> North Carolina State University
>>>> > > >>>> Raleigh, NC 27695-8208
>>>> > > >>>> [hidden email]
>>>> > > >>>>
>>>> > > >>>> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
>>>> > > >>>>
>>>> > > >>>> _______________________________________________
>>>> > > >>>> Board mailing list
>>>> > > >>>> [hidden email]
>>>> > > >>>> https://lists.osgeo.org/mailman/listinfo/board
>>>> > > >>> _______________________________________________
>>>> > > >>> Board mailing list
>>>> > > >>> [hidden email]
>>>> > > >>> https://lists.osgeo.org/mailman/listinfo/board
>>>> > > > _______________________________________________
>>>> > > > Board mailing list
>>>> > > > [hidden email]
>>>> > > > https://lists.osgeo.org/mailman/listinfo/board
>>>> _______________________________________________
>>>> Board mailing list
>>>> [hidden email]
>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>
>>> --
>>> --
>>> Jody Garnett
>
> --
> --
> Jody Garnett
_______________________________________________
Board mailing list
[hidden email]
https://lists.osgeo.org/mailman/listinfo/board
Reply | Threaded
Open this post in threaded view
|

Re: January board meeting

jody.garnett
We we goi g for 225k so we would have enough left to run the organization for a couple years ( if upcoming events do not bring in any income). Also note we have already put out seed money for FOSS4G and FOSS4GNA so the 225k is a guideline

We also look at our numbers for last year and out of a 250k budget we spent 95k. So the important thing to focus on for the organization is attracting more participants.


On Mon, Jan 28, 2019 at 1:38 AM María Arias de Reyna <[hidden email]> wrote:
Sorry, life has gotten in the way for me last week. I will try to use
one afternoon to do some review and add comments this week.

On the discussion you had, what was the target amount you agreed on? I
know we always use less than expected, but I am always stressed when I
see more than 100k budgeted :) So I want to know what you agreed on
the meeting and why.


On Sun, Jan 27, 2019 at 5:47 PM Jody Garnett <[hidden email]> wrote:
>
> Some planning - we have not made progress on this one:
> - double check any emails that came in after our meeting
> - email from Paul is an example of a project budget including code sprint funding, consider redirecting to code sprint program?
> - update wiki from spreadsheet (with new emails it will be over our target amount)
> - revise on the board email list to get below our target amount
> - make a motion to accept the budget on loomio
>
> On Wed, Jan 23, 2019 at 11:31 PM Jody Garnett <[hidden email]> wrote:
>>
>> Next step is to take these "last moment" requests into the spreadsheet to check we are not dropping anything, and then I think we can make a motion to pass this budget and get on with life.
>>
>> I won't really be in a position to help until early next month - do we have a volunteer?
>>
>>
>> --
>> Jody Garnett
>>
>>
>> On Tue, 22 Jan 2019 at 07:39, Jody Garnett <[hidden email]> wrote:
>>>
>>> It was good we have a draft budget for your to review.
>>>
>>> We started by reviewing our upper limit stratatgy of leaving enough money for the organization to run for two years.  All the seed money for foss4g 2019 and foss4gna 2019 is already out making that a bit harder to see.
>>>
>>> Reviewing 2018 actuals shows us doing okay but not great at spending out budget (we still need more volunteers more than anything). Our 2018 budget was for 150k and we spent 90k if I remember correctly.
>>>
>>> For 2019 planning started with a total of 250 or 260k which was higher then we are comfortable with given our guidelines above. There was some duplication in the spreadsheet, and some confusion with incubation, OSGeoLive and Conference showing up as both a committee budget and initiative budget.
>>>
>>> Other than that it was just work, juggling priorities, finding additional  duplication (both board and geoscience committee were funding town hall). Some projects has marked down code sprint in their budget in addition to our code sprint program.
>>>
>>> We also reviewed/revised board draft budget the partner and sponsor activity above. We should perhaps increase the admin section to cover legal feedback requested. Also wanted to ask about the contact management software Jeff mentioned (to better manage partners and sponsors) although there is hope a NextCloud plugin can help here.
>>>
>>> We did scale back community program to put some space between it and our OSGeo projects. We have had very little use of it thus far. For projects in incubation they have access to 3000 to work on incubation specifically and 1000 or so as OSGeo community while we could not approve any of these budget requests (not graduated yet) we did take care to set aside enough to cover their states goals.
>>>
>>> Think we are down to around 225 which is a good balance between responsible and uncomfortable with large numbers. Think Michael summed it up well saying it will be a good year of our committees do everything outlined here.
>>>
>>>
>>>
>>> On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <[hidden email]> wrote:
>>>>
>>>> Good morning!
>>>>
>>>> How was the post-meeting about the budget? Can you summarize a bit so
>>>> I can catch up?
>>>>
>>>> On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <[hidden email]> wrote:
>>>> >
>>>> > Good morning everyone!
>>>> >
>>>> > We have the wiki page for the meeting on next MONDAY 21st OF JANUARY:
>>>> >
>>>> > https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
>>>> >
>>>> > On Fri, Jan 11, 2019 at 12:25 PM <[hidden email]> wrote:
>>>> > >
>>>> > > That works for me
>>>> > >
>>>> > > Mike
>>>> > >
>>>> > > > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <[hidden email]> wrote:
>>>> > > >
>>>> > > > Right now it looks like Monday 21st is the preferred date. Please,
>>>> > > > those who haven't voted yet confirm this is a good choice!
>>>> > > >
>>>> > > >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <[hidden email]> wrote:
>>>> > > >>
>>>> > > >> Thanks María.  I've filled in the Doodle as per my current state (would
>>>> > > >> be great to lock the meeting date/time sooner than later).
>>>> > > >>
>>>> > > >> ..Tom
>>>> > > >>
>>>> > > >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <[hidden email]> wrote:
>>>> > > >>>
>>>> > > >>> Hi,
>>>> > > >>>
>>>> > > >>> Sorry, I have had a very busy beginning of the year. Popping this from
>>>> > > >>> my list :)
>>>> > > >>>
>>>> > > >>> Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
>>>> > > >>> Time will be 16 UTC, which is good worldwide. Unless any of you have a
>>>> > > >>> strong restriction here.
>>>> > > >>>
>>>> > > >>> Let's see which days are better in general and then we can extrapolate
>>>> > > >>> which days to repeat for future months.
>>>> > > >>>
>>>> > > >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <[hidden email]> wrote:
>>>> > > >>>>
>>>> > > >>>> I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
>>>> > > >>>>
>>>> > > >>>> Helena
>>>> > > >>>>
>>>> > > >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <[hidden email]> wrote:
>>>> > > >>>>>
>>>> > > >>>>> Hi all and Happy New Year,
>>>> > > >>>>>
>>>> > > >>>>> I think it is time to plan our next board meeting.
>>>> > > >>>>> The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
>>>> > > >>>>> Shall we apply a similar rule this year?
>>>> > > >>>>>
>>>> > > >>>>> Regards,
>>>> > > >>>>> Angelos
>>>> > > >>>>>
>>>> > > >>>>>
>>>> > > >>>>> --
>>>> > > >>>>> Angelos Tzotsos, PhD
>>>> > > >>>>> Charter Member
>>>> > > >>>>> Open Source Geospatial Foundation
>>>> > > >>>>> http://users.ntua.gr/tzotsos
>>>> > > >>>>>
>>>> > > >>>>> _______________________________________________
>>>> > > >>>>> Board mailing list
>>>> > > >>>>> [hidden email]
>>>> > > >>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>> > > >>>>
>>>> > > >>>> Helena Mitasova
>>>> > > >>>> Professor at the Department of Marine,
>>>> > > >>>> Earth, and Atmospheric Sciences
>>>> > > >>>> Associate director and faculty fellow at the Center for Geospatial Analytics
>>>> > > >>>> North Carolina State University
>>>> > > >>>> Raleigh, NC 27695-8208
>>>> > > >>>> [hidden email]
>>>> > > >>>>
>>>> > > >>>> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
>>>> > > >>>>
>>>> > > >>>> _______________________________________________
>>>> > > >>>> Board mailing list
>>>> > > >>>> [hidden email]
>>>> > > >>>> https://lists.osgeo.org/mailman/listinfo/board
>>>> > > >>> _______________________________________________
>>>> > > >>> Board mailing list
>>>> > > >>> [hidden email]
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Re: January board meeting

Angelos Tzotsos
One small correction: we spent 90k out of 157k budget for 2018
:)

On 1/28/19 3:25 PM, Jody Garnett wrote:
We we goi g for 225k so we would have enough left to run the organization
for a couple years ( if upcoming events do not bring in any income). Also
note we have already put out seed money for FOSS4G and FOSS4GNA so the 225k
is a guideline

We also look at our numbers for last year and out of a 250k budget we spent
95k. So the important thing to focus on for the organization is attracting
more participants.

.

On Mon, Jan 28, 2019 at 1:38 AM María Arias de Reyna [hidden email]
wrote:

Sorry, life has gotten in the way for me last week. I will try to use
one afternoon to do some review and add comments this week.

On the discussion you had, what was the target amount you agreed on? I
know we always use less than expected, but I am always stressed when I
see more than 100k budgeted :) So I want to know what you agreed on
the meeting and why.


On Sun, Jan 27, 2019 at 5:47 PM Jody Garnett [hidden email]
wrote:
Some planning - we have not made progress on this one:
- double check any emails that came in after our meeting
- email from Paul is an example of a project budget including code
sprint funding, consider redirecting to code sprint program?
- update wiki from spreadsheet (with new emails it will be over our
target amount)
- revise on the board email list to get below our target amount
- make a motion to accept the budget on loomio

On Wed, Jan 23, 2019 at 11:31 PM Jody Garnett [hidden email]
wrote:
Next step is to take these "last moment" requests into the spreadsheet
to check we are not dropping anything, and then I think we can make a
motion to pass this budget and get on with life.
I won't really be in a position to help until early next month - do we
have a volunteer?

--
Jody Garnett


On Tue, 22 Jan 2019 at 07:39, Jody Garnett [hidden email]
wrote:
It was good we have a draft budget for your to review.

We started by reviewing our upper limit stratatgy of leaving enough
money for the organization to run for two years.  All the seed money for
foss4g 2019 and foss4gna 2019 is already out making that a bit harder to
see.
Reviewing 2018 actuals shows us doing okay but not great at spending
out budget (we still need more volunteers more than anything). Our 2018
budget was for 150k and we spent 90k if I remember correctly.
For 2019 planning started with a total of 250 or 260k which was higher
then we are comfortable with given our guidelines above. There was some
duplication in the spreadsheet, and some confusion with incubation,
OSGeoLive and Conference showing up as both a committee budget and
initiative budget.
Other than that it was just work, juggling priorities, finding
additional  duplication (both board and geoscience committee were funding
town hall). Some projects has marked down code sprint in their budget in
addition to our code sprint program.
We also reviewed/revised board draft budget the partner and sponsor
activity above. We should perhaps increase the admin section to cover legal
feedback requested. Also wanted to ask about the contact management
software Jeff mentioned (to better manage partners and sponsors) although
there is hope a NextCloud plugin can help here.
We did scale back community program to put some space between it and
our OSGeo projects. We have had very little use of it thus far. For
projects in incubation they have access to 3000 to work on incubation
specifically and 1000 or so as OSGeo community while we could not approve
any of these budget requests (not graduated yet) we did take care to set
aside enough to cover their states goals.
Think we are down to around 225 which is a good balance between
responsible and uncomfortable with large numbers. Think Michael summed it
up well saying it will be a good year of our committees do everything
outlined here.


On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <
[hidden email]> wrote:
Good morning!

How was the post-meeting about the budget? Can you summarize a bit so
I can catch up?

On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <
[hidden email]> wrote:
Good morning everyone!

We have the wiki page for the meeting on next MONDAY 21st OF
JANUARY:
https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21

On Fri, Jan 11, 2019 at 12:25 PM [hidden email]
wrote:
That works for me

Mike

On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <
[hidden email]> wrote:
Right now it looks like Monday 21st is the preferred date.
Please,
those who haven't voted yet confirm this is a good choice!

On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <
[hidden email]> wrote:
Thanks María.  I've filled in the Doodle as per my current
state (would
be great to lock the meeting date/time sooner than later).

..Tom

On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <
[hidden email]> wrote:
Hi,

Sorry, I have had a very busy beginning of the year. Popping
this from
my list :)

Created a Doodle for the next meeting:
https://doodle.com/poll/3ykszpmsi9c4qp4k
Time will be 16 UTC, which is good worldwide. Unless any of
you have a
strong restriction here.

Let's see which days are better in general and then we can
extrapolate
which days to repeat for future months.

On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <
[hidden email]> wrote:
I think that the regular meeting days are the simplest to
handle - Both Wed and Thu mornings ESTwork for me.
Helena

On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <
[hidden email]> wrote:
Hi all and Happy New Year,

I think it is time to plan our next board meeting.
The previous board used a simple rule to plan meetings by
setting as a meeting day the first Wed or Thu of each month.
Shall we apply a similar rule this year?

Regards,
Angelos


--
Angelos Tzotsos, PhD
Charter Member
Open Source Geospatial Foundation
http://users.ntua.gr/tzotsos

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Helena Mitasova
Professor at the Department of Marine,
Earth, and Atmospheric Sciences
Associate director and faculty fellow at the Center for
Geospatial Analytics
North Carolina State University
Raleigh, NC 27695-8208
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-- 
Angelos Tzotsos, PhD
Charter Member
Open Source Geospatial Foundation
http://users.ntua.gr/tzotsos

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